Effective 1 October 2016, there will be a change in the late letter policy.
Late letters will only be accepted from students that are on orders/deployment or extreme circumstance. Letters of extreme circumstance will go through your chain of command, to determine eligibility.
**Applications must be submitted 60 days prior to the term start date**
Students are encouraged to submit requests as early as possible, in an effort to expedite the approval process.
Welcome to the West Virginia National Guard tuition assistance website.
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**Please ensure when submitting every new application that you review your personal information. Pay particular attention to your ETS date, as you must be a member for the entirety of the semester/term you are applying for TA. If your ETS is not sufficient to cover the semester and your intent is to re-enlist/extend, but you are unable to do so until after the semester/term begins, you will need to request and submit a LETTER OF INTENT prior to your application being approved.
DEADLINE FOR APPLICATIONS: Applications for state tuition assistance must be submitted EACH semester. Applications are to be submitted 60 days prior to the start of classes. If your application is being submitted past the deadline, please contact us to obtain the LATE LETTER TEMPLATE which must be submitted along with any supporting documentation for your tardy submission such as orders, etc. As per regulations, you will remain on hold until ruled upon by the Program Advisors as to whether you will be authorized to submit an application.
AMU STUDENTS and The University of Charleston: Separate applications must be submitted for classes with different start dates. Finish dates can vary on the same application. IF you do not use all the credits applied for on an application, unused approved hours do not carry over to future start dates. If the class start date DOES NOT match the start date on the application, tuition WILL NOT be paid. You must notify our office of any changes immediately in writing.
When applying to AMU, select Employer Voucher Payment as your method of payment. Use the EIN code, 11111111. This will eliminate the initial out of pocket cost.
APPLICATION TIPS: Step 2 of the application: School Information. When asked for address, provide the address where you will reside while school is in session.
If you do not know your student ID# use the last 4 of your social.
Step 3 - The application asks for number of credit hours. Enter the number of credit hours you will be taking in the upcoming semester, NOT credits needed to complete your degree.
ETS Date: Enter the date your current contract with the Guard expires.
BCT: Enter the date you completed Basic Training.
PEBD: Enter the date you joined the Guard.
IF YOU DO NOT KNOW YOUR STUDENT ID# YOU MAY USE THE LAST 4 OF YOUR SOCIAL.
NEW PROGRAM REGULATIONS: Current Regulations issued July 2013. Please let us know if you do not receive a copy.
Some important points to keep in mind: All changes in status must be reported to the Director in writing
This includes: schedule changes, change in address/phone number or change in unit. Grades must be submitted at the end of each semester. Unofficial transcripts are acceptable, but must include classes, grades, term hours and GPA as well as overall hours completed and GPA. A minimum GPA of 2.0 is required for continued participation in the program.
Summer school must be pre-approved - Application and email/letter explaining why you need summer school must be submitted. Summer school cannot interfere with annual training. Students must fulfill their military obligations.
- Unauthorized absences will result in ineligibility to receive tuition assistance.
- If a class must be repeated due to a failing grade, another source of funding must be used. The EEP program cannot pay a second time for a repeated class.
- Withdrawal from classes: Student must provide drop slip to the EEP Director. If the withdrawal is because of military obligations, orders must be provided to the school and the EEP Director. If not, you will be responsible for repayment of ALL tuition and fees paid on your behalf by the State TA program.
** ONCE YOUR APPLICAITON HAS BEEN SUBMITTED AND APPROVED, THAT MEANS THE COLLEGE HAS BEEN NOTIFIED. WE CANNOT SEND PAYMENT UNTIL THE SCHOOL HAS SENT US AN INVOICE AND THEY CANNOT SEND AN INVOICE UNTIL THE SEMESTER HAS STARTED. MANY TIMES IT IS A MONTH AFTER THE SEMESTER HAS STARTED OR LATER BEFORE AN INVOICE IS SENT. SOME INVOICES ARE 30 + PAGES LONG.WE ALL DO OUR BEST TO TAKE CARE OF ALL THIS AS SOON AS POSSIBLE **