Welcome to the West Virginia National Guard tuition assistance website.
Please login or register for access. If you have not read this home page recently, please take the time to do so as there are some important changes you need to be aware of.
**Please ensure when submitting every new application that you review your personal information. Pay particular attention to your ETS date, as you must be a member for the entirety of the semester/term you are applying for TA. If your ETS is not sufficient to cover the semester and your intent is to re-enlist/extend, but you are unable to do so until after the semester/term begins, you will need to request and submit a LETTER OF INTENT prior to your application being approved.
DEADLINE FOR APPLICATIONS: Applications for state tuition assistance must be submitted EACH semester. Applications are to be submitted 60 days prior to the start of classes. If your application is being submitted past the deadline, please contact us to obtain the LATE LETTER TEMPLATE which must be submitted along with any supporting documentation for your tardy submission such as orders, etc. As per regulations, you will remain on hold until ruled upon by the Program Advisors as to whether you will be authorized to submit an application. If questionable, the application will be referred to the Educational Encouragement Committee and could be paid at less than the 100% level. Send to email@example.com or firstname.lastname@example.org
AMU STUDENTS and The University of Charleston: Separate applications must be submitted for classes with different start dates. Finsh dates can vary on the same application. IF you do not use all the credits applied for on an application, unused approved hours do not carry over to future start dates. If the class start date DOES NOT match the start date on the application, tuition WILL NOT be paid. You must notify our office of any changes immediately in writing.
For those using GI Bill Chapter 33: You must register your benefits with the school first. If you are receiving a percentage of Chapter 33, then State TA can pay for the remaining balance of tuition after Federal money has been applied. State funds cannot be awarded as an overpayment. When applying to AMU, select Employer Voucher Payment as your method of payment. Use the EIN code, 11111111. This will eliminate the initial out of pocket cost.
UPCOMING APPLICATION DEADLINES FOR American Public University / American Military University:
Class Start Date Application Deadline
5 October 2015 6 August 2015
2 November 2015 2 September 2015
7 December 2015 8 October 2015
4 January 2016 5 November 2015
1 February 2016 3 December 2015
7 March 2016 7 January 2016
4 April 2016 5 February 2016
2 May 2016 4 March 2016
6 June 2016 7 April 2016
APPLICATION TIPS: Step 2 of the application: School Information. When asked for address, provide the address where you will reside while school is in session.
If you do not know your student ID# use the last 4 of your social.
Step 3 - The application asks for number of credit hours. Enter the number of credit hours you will be taking in the upcoming semester, NOT credits needed to complete your degree.
ETS Date: Enter the date your current contract with the Guard expires.
BCT: Enter the date you completed Basic Training.
PEBD: Enter the date you joined the Guard.
IF YOU DO NOT KNOW YOUR STUDENT ID# YOU MAY USE THE LAST 4 OF YOUR SOCIAL.
NEW PROGRAM REGULATIONS: Current Regulations issued July 2013. Please let us know if you do not receive a copy.
Some important points to keep in mind: All changes in status must be reported to the EEP Assitant Director in writing (email@example.com) or (firstname.lastname@example.org. This includes: schedule changes, change in address/phone number or change in unit. Grades must be submitted at the end of each semester. Unofficial transcripts are acceptable, but must include classes, grades, term hours and GPA as well as overall hours completed and GPA. A minimum GPA of 2.0 is required for continued participation in the program.
Summer school must be pre-approved - Application and email/letter explaining why you need summer school must be submitted. Summer shcool cannot interfer with annual training. Students must fulfill their military obligations.
- Unauthorized absences will result in ineligibility to receive tuition assistance.
- If a class must be repeated due to a failing grade, another source of funding must be used. The EEP program cannot pay a second time for a repeated class.
- Withdrawal from classes: Student must provide drop slip to the EEP Director. If the withdrawal is because of military obligations, orders must be provided to the school and the EEP Director. If not, you will be responsible for repayment of ALL tuition and fees paid on your behalf by the State TA program.
** ONCE YOUR APPLICAITON HAS BEEN SUBMITTED AND APPROVED, THAT MEANS THE COLLEGE HAS BEEN NOTIFIED. WE CANNOT SEND PAYMENT UNTIL THE SCHOOL HAS SENT US AN INVOICE AND THEY CANNOT SEND AN INVOICE UNTIL THE SEMESTER HAS STARTED. MANY TIMES IT IS A MONTH AFTER THE SEMESTER HAS STARTED OR LATER BEFORE AN INVOICE IS SENT. SOME INVOICES ARE 30 + PAGES LONG.WE ALL DO OUR BEST TO TAKE CARE OF ALL THIS AS SOON AS POSSIBLE **
DEADLINES FOR APPLICATIONS SPRING 2016:
**YOU DO NOT HAVE TO WAIT UNTIL THESE DATES. YOU MAY SUBMITED YOUR APPLICATION ANYTIME BETWEEN NOW AND THE NOVEMBER DATES**
11 November 2015 for 11 January 2016 start date for
Bridge Valley CTC
University of Charleston
WV University at Tech
14 November 2015 for 13 January 2016 start date for
21 November 2015 for 19 January 2016 start date for
Southern WV CTC
27 November 2015 for 26 January 2016 start date for
Davis & Elkins
If your WV School isn't listed then you need to go with 11 November 2015